Policies

Policies are resolutions of Council to guide the management of an issue. Many Council policies are enforceable as law under the Local Government Act 1993 or other legislation. Others simply state the overarching intent of Council on an issue and establish a direction to the General Manager.

The policies are listed below, click on the link to download the complete policy.

If you have any further enquiries about any of the policies listed or need assistance, please contact Council.

Policies
Policy About  Download

Access to Information Policy

This policy applies to all members of the public seeking to access Council information, Councillors and Council employees, as well as Council officers who are responsible for managing requests for access to information.   (PDF 244.2KB)
Access to Public CCTV Policy  The Policy provides guidelines and a process for the release of Council public CCTV footage whether the request is from Forbes Shire Council staff, Police, Government Agencies, Legal Representatives and/or the public.  pdf (PDF 587.3KB)

Accounting Policy

To provide a framework for the financial management of the Shire of Forbes which is clear, transparent and meeting statutory obligations.   pdf (PDF 397.5KB)
Assets Disposal Policy and Procedure This Policy is to provide clear guiding principles for the disposal of Council-owned assets including, but not limited to: plant, equipment, materials and stock items; office equipment and furniture; information technology, software and hardware. A probity plan is inherent in this policy for ensuring overall fairness and integrity in the disposal of Council’s assets.   pdf (PDF 260KB)
Asset Management Policy  This Policy provides guidelines for implementing consistent asset management processes through Council, including the provision for long-term replacement of major assets. pdf (PDF 139.2KB)
 Business Development Incentive Policy Council recognises the importance of new economic development within the Shire of Forbes.  This Policy seeks to encourage and promote entrepreneurs to establish sustainable and responsible commercial business in Forbes. pdf (PDF 203.6KB)
Busking in the Central Business District This policy has been developed to allow street performers and artists (buskers) to provide a creative enterprise in the central business district (CBD) of the Forbes whilst balancing the community’s right to peaceful enjoyment of public areas.  pdf (PDF 208.5KB)

Central West Livestock Exchange - Animal Welfare Policy

Council is the owner of the Forbes Central West Livestock Exchange and has a responsibility as the provider of this facility to ensure high standards of animal welfare are implemented and upheld for all livestock management and handling that occurs on site.   pdf (PDF 237.7KB)
 

Chain of Responsibility Policy

This policy applies to any premises, or any other place, of work, where a Council Official, including contractor or subcontractor, is representing or conducting activities relating to the business of Council that fall within the scope of the HVNL. This may include, but is not limited to, roles within logistics, supply chain and support capacities, including full time, part time and casual employees as well as contractors or subcontractors (working for or on the behalf of Council). Where applicable, this policy extends to suppliers and visitors.    pdf (PDF 427.1KB)
Child Safe Policy Council staff, volunteers, contractors and students will safely work with and engage with children and promote their participation within the Council’s organisation.  pdf (PDF 132.9KB)
Code of Conduct Model This Model Code of Conduct for Local Councils in NSW (“the Model Code of Conduct”) is made under s. 440 of the Local Government Act 1993 (“the Act”) and the Local Government (General) Regulation 2005 (“the Regulation”). The Model Code of Conduct sets the minimum standards of conduct for Council officials.  pdf (PDF 504.8KB)

Code of Conduct: Procedures for the Administration of the Code

The Model Code of Conduct is made under s. 440 of the Local Government Act 1993 (“the Act”) and the Local Government (General) Regulation 2005 (“the Regulation”). Section 440 of the Act requires every Council (including county councils) and joint organisation to adopt a code of conduct that incorporates the provisions of the Model Code of Conduct  pdf (PDF 381.7KB)

Code of Meeting Practice

This code applies to all meetings of councils and committees of councils of which all the members are Councillors (committees of council). Council committees whose members include persons other than Councillors may adopt their own rules for meetings unless Council determines otherwise. pdf (PDF 433.3KB)
Communication and Consultation Policy  The Communication and Consultation with the Community Policy provides an overview of the consultation process and a framework for effective community consultation.
Council views communication as an essential element of Local Government. It improves service delivery, anticipates issues, develops partnerships, manages expectations, informs Council Policy development, and enhances community participation in Council issues
 pdf (PDF 453.6KB)

Community Consultation Principles Policy

This policy sets out Forbes Shire Council’s approach to community engagement activities as part of our role to represent and serve the community. It provides a broad framework for the manner in which Council will undertake community engagement on challenges or decisions for which Council is responsible. This policy does not apply to development applications (particularly where Council is the applicant) as consultation on these is undertaken in accordance with the Forbes Shire Council Development Control Plan. For avoidance of doubt where Council is the applicant: letters will be sent to neighbours directly adjoining the proposed development of proposed development consistent with the principles followed for any other development.   pdf (PDF 277.8KB)
Community Funding Program Policy  This framework assists Council in the equitable distribution of its annual donations allocation and maximises the benefits gained by the Forbes Community through the donations process pdf (PDF 194.9KB)
 Community Infrastructure Projects Policy  The purpose of this Policy is to assist organisations and/or community groups to build/renew their facilities located on Council owned or controlled land and who are not registered to pay the Goods and Services tax (GST). Effectively this assists sporting and community groups in funding asset renewals or new assets by allowing the GST to be claimed resulting in greater funding being available for the project.  pdf (PDF 132.4KB)

Contaminated Land Policy

The Contaminated Land Policy is made under the Managing Land Contamination Planning Guidelines 1998 as notified in accordance with Schedule 6 of the Environmental Planning and Assessment Act 1979 (EPAA Act) Council is taken to have acted in good faith where it acts substantially in accordance with these Guidelines. pdf (PDF 342.5KB)
Corporate Credit Card Usage Policy The purpose of this policy is provide a clear framework to enable the appropriate use of corporate credit cards issued by Council. This policy aims to incorporate necessary controls to support the mitigation of risks associated with corporate card usages whilst acknowledging that they are an alternative procurement method which can be a more efficient and effective payment management system pdf (PDF 255.7KB)

Councillors Access to Information and Interaction with Staff Policy

Councillors must have access to information and staff in order to ensure the smooth functioning of Council. This policy establishes the protocols to be followed so that access to information and staff is facilitated through appropriate internal channels or legally available channels pdf (PDF 265.7KB)

Councillors Expenses and Facilities Policy

Section 252 of the Local Government Act 1993 (the Act) requires Council to adopt a policy concerning the payment of expenses incurred by, and the provision of facilities to, the Mayor and Councillors in relation to discharging the functions of civic office  pdf (PDF 415.4KB)

Debt Collection Policy

Outline the principles and guidelines that apply to the recovery and management of overdue rates, service charges, sundry debtors and other debts.  pdf (PDF 142KB)

Doctors and Registered Nurses Attraction and Retention Incentives Policy

Forbes Shire Council recognises the importance of attracting and retaining medical professionals as part of ensuring the sustainability of medical services in Forbes. Accordingly, this policy seeks to identify strategies to more effectively address the prevailing skills shortage of both medical and health professionals as well as enhance the lifestyle benefits of relocating to Forbes.  pdf (PDF 152.6KB)

Economic Development Incentive for Residential Development Policy

Council recognises the importance of new residential development within the Shire of Forbes. This policy seeks to encourage and promote development of marketable residential land within Forbes.  pdf (PDF 150.7KB)

Enterprise Risk Management Policy

This Policy contains practical guidance detailing Forbes Shire Council’s capacity to appropriately manage risk across the organisation as outlined in Council’s Risk Management Framework.   pdf (PDF 208.1KB)
Fraud Control Policy This policy covers guidelines and responsibilities regarding appropriate actions that must be followed to increase the awareness of, and, for the investigation of fraud.  Management of the risk of exposure is an important area to monitor and the Council needs to be assured that appropriate and transparent procedures are in place.  This document forms part of the Council’s Code of Conduct which Councillors and employees are required to abide by. pdf (PDF 358.2KB)
Forbes Olympic Public Swimming Pool Policy  The purpose of this Policy is to establish a framework for the management and supervision of the Forbes Olympic Swimming Pool (the facility) to ensure the safety of all patrons and provide clear guidelines to the Contractor.  pdf (PDF 244.7KB)

Gifts and Benefits Policy

For the purposes of this policy, a reference to a gift or benefit does not include a political donation or contribution to an election fund that is subject to the provisions of the relevant election funding legislation.  pdf (PDF 388.9KB)
Grants Auspiced by Council Policy  The objective of this policy is to ensure accountability, transparency and efficiency in grants auspiced by Council. pdf (PDF 286.5KB)

Investment Policy

The purpose of this policy is to provide a framework for investing surplus Council funds at the most favourable rate of interest whilst having due consideration to the risk and security profile of the investment type and liquidity requirements of the organisation.   pdf (PDF 342.1KB)

Managing Asbestos Policy

Forbes Shire Council acknowledges the serious health hazard of exposure to asbestos. In Australia, asbestos was gradually phased out of building materials in the 1980s and the supply and installation of asbestos containing goods has been prohibited since 31 December 2003.  pdf (PDF 2.8MB)

Media Policy

Council is committed to ensuring the community is well informed and actively involved in dialogue about Council activities. The key objective of this policy is to establish a clear and consistent framework for managing the dissemination of accurate and reliable information in relation to Council business through both traditional and social media pdf (PDF 364.7KB)

Naming of Streets and Parks Policy

Provide a process to allow roads, parks and other infrastructure to be named after residents of Forbes.  pdf (PDF 180.7KB)
Private Works Policy Private work includes any work, undertaken upon agreement with a landowner, on private lands and / or public lands which lie outside the responsibility of Council, for which a quotation has been provided and written consent obtained.   pdf (PDF 177.5KB)

Procurement Policy

Council is committed to ensuring a fair, transparent and accountable process in the procurement of goods and services.  pdf (PDF 288.2KB)

Property Lease and Licence Policy

Council has property (real estate) and land in the Forbes Local Government Area (LGA) available for short and long term use under an agreement.  pdf (PDF 167.9KB)
Public Art Policy The purpose of this policy is to provide a strategic framework for Council’s Public Arts Program including guidelines for the acquisition, commission, management, maintenance, deaccessioning and implementation of public art pdf (PDF 422.8KB)

Public Interest Disclosures and Internal Reporting Policy

The purpose of this Policy is to establish an internal reporting system for employees and Councillors to report wrongdoing without fear of reprisal. pdf (PDF 273.7KB)

Real Estate Disposal Policy and Procedure

Council is committed to ensuring an open, fair, transparent and accountable process in the disposal of Council’s real estate assets, whilst obtaining best value for money and avoiding any conflicts of interest, whether real or perceived.  pdf (PDF 197.3KB)
Records Management Policy The purpose of the Records Management Policy is to ensure that full and accurate records of all activities and decisions of Council are created, managed, retained and disposed of appropriately, in accordance with relevant legislation.  pdf (PDF 386.6KB)

Related Party Disclosures Policy

This policy applies to the officials and officers of Council defined as Key Management Personnel in this policy.  pdf (PDF 514.2KB)

Sewer Service Pricing Policy

To comply with various directives relating to best practice pricing principles for sewerage businesses, a model pricing policy for sewerage services has been developed.    pdf (PDF 239.7KB)
Statement of Business Ethics Policy The Statement provides guidance for private sector contractors, suppliers, consultants, tenderers or business partners conducting business with the Forbes Shire Council.   pdf (PDF 112.1KB)

Transport Asset Management Policy

The key objective of this policy is to provide Forbes Shire Council to set guidelines for implementing consistent asset management processes for Road Network throughout Forbes and also different components of its Transport systems.  pdf (PDF 150KB)

Water Charges for Home Dialysis Systems

When Council receives advice from a recognised Practitioner, Medical Service, that a ratepayer or resident responsible for the payment of water, is on a home dialysis syste, the ratepayer or resident will be entitled to a minimum 200kL per annum of water for which no user based charge will apply  pdf (PDF 106.5KB)

Water Main Extension and Connection Policy

To provide consistent direction to customers and staff in relation to requests for connections and water main extensions where properties do not have direct access to a water main.   pdf (PDF 288.8KB) (PDF 166.2KB)

Water Service Administration Policy

To provide for a transparent, objective and consistent process for the levy and recovery of water service charges.  pdf (PDF 484.7KB)